Effective date: October 22, 2025
Data Controller
- Name: Völgyerdő Nonprofit Kft.
- Address: 8821 Nagybakónak, Magyar utca 5.
- Phone number: +36304231013
Völgyerdő Nonprofit Kft. (“we,” “us,” or “our”) respects your right to data protection and processes your personal data in compliance with the EU General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and the Hungarian Information Act (CXII of 2011).
1. Purpose and Legal Basis of Data Processing
| Purpose | Data Processed | Legal Basis | Retention Period |
|---|---|---|---|
| Operation of the online store (WooCommerce) | name, email address, phone number (optional), billing and shipping address | Performance of contract (Art. 6 (1)(b) GDPR) | Until contract fulfillment; and as required by accounting laws (8 years) |
| Invoicing and accounting compliance | name, address, invoice data | Legal obligation (Art. 6 (1)(c) GDPR) | 8 years |
| Customer communication and support | name, email, message content | Legitimate interest or performance of contract (Art. 6 (1)(f) or (b) GDPR) | 1 year after the inquiry is closed |
| Marketing and newsletter (if applicable) | name, email address | Consent (Art. 6 (1)(a) GDPR) | Until consent is withdrawn |
| AI-based services (AI Debate and Virtual Assistant) | text messages entered by the user, IP address, browser data | Legitimate interest (Art. 6 (1)(f) GDPR) – service provision and improvement | Up to 1 hour |
2. Data Storage and Security
All personal data is stored electronically on servers located in Hungary. WooCommerce transactions are transmitted via SSL encryption. We use firewalls, strong passwords, access controls, backups, and regular security updates to protect user data.
3. Data Transfers and Processors
We only share personal data with partners and service providers essential to operating our services:
| Processor | Role | Data Transfer Location |
|---|---|---|
| Automattic Inc. (WooCommerce) | E-commerce platform operation | EU and USA (EU–US Data Privacy Framework or appropriate safeguards) |
| OpenAI, Anthropic, Google, xAI, DeepSeek | AI Debate chat service providers | USA / other countries (EU–US Data Privacy Framework and/or Standard Contractual Clauses) |
| Web hosting provider | Server operation and website hosting | Hungary |
| Accounting / invoicing service provider | Compliance with accounting obligations | Hungary |
During the use of AI-based chat services, text messages entered by users may be processed on the servers of these AI providers solely for generating responses and improving service quality. We do not use automated decision-making or profiling that produces legal effects.
4. Your Rights
You have the right to access your personal data; request correction, deletion, or restriction of processing; object to processing; withdraw consent (if applicable); and file a complaint with the Hungarian National Authority for Data Protection and Freedom of Information (NAIH).
- Authority: Nemzeti Adatvédelmi és Információszabadság Hatóság (NAIH)
- Address: 1055 Budapest, Falk Miksa utca 9–11.
- Website: https://www.naih.hu
5. Cookies
Our website uses cookies to ensure proper operation and enhance user experience.
- Essential cookies: required for cart and checkout functionality.
- Analytical cookies: help us understand site usage.
- Marketing cookies (if applicable): for advertising and measurement purposes.
You can manage or disable cookies in your browser settings. Details are available in our Cookie Policy.
6. AI Services Notice
The AI Debate and Virtual Assistant features process only the text you provide during chat interactions. No personal data is collected for marketing or profiling purposes. Messages may be temporarily processed by third-party AI providers’ servers (OpenAI, Anthropic, Google, xAI, DeepSeek) for response generation.
Please do not include personal, financial, or confidential information in chat messages.
7. Updates to This Policy
We reserve the right to update this Privacy Policy at any time. The latest version is always available at https://jobcardsystems.com/privacy.